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Job Description
- Writing e-mails, letters, reports and confidential documents as assigned
- Maintaining an organized general filing system of records.
- Submitting timely reports and prepare presentations/proposals as assigned
- Coordination for travel including flights booking, hotels, prepares itineraries; maintains travel vouchers, records, and visa application & ensuring all necessary approvals are in place for travel arrangements.
- Attending meetings with Managing director and Chairman for MOM
- Responsible for all documents need to be signed by the CEO and ensures their delivery to the concerned parties.
- Booking transport and accommodation
- Organising company events or conferences
- Ordering stationery and furniture
- Dealing with correspondence, complaints and queries
- Supervising and monitoring the work of company staff
- Managing office budgets
- Liaising with staff, suppliers and clients
- Implementing and maintaining procedures/office administrative systems
- Delegating tasks to junior employees
- Organising induction programmes for new employees
- Ensuring that health and safety policies are up to date
- Using a range of software packages
- Assisting the organisation's HR function by keeping personnel records up to date, arranging interviews and so on.
- Recruiting, training and developing staff
- Making sure that staff get paid correctly and on time
- Pensions and benefits administration
- Approving job descriptions and advertisements
- Organising staff training sessions and activities
- Monitoring staff performance and attendance
- Advising line managers and other employees on employment law and the employer's own employment policies and procedures
- Ensuring candidates have the right to work at the organisation
- Negotiating salaries, contracts, working conditions or redundancy packages with staff and representatives.
Job Requirements
- Fluent English is a must
- 4-6 years of experience in relevant job
- Maadi residence is preferable
- Commercial awareness
- Effective organizational, multitasking and decision-making skills
- Meticulous attention to detail and problem solving skills
- Numerical skills
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