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Administrative Assistant

Novartis
Cairo, Egypt
Posted 5 years ago
403People have clicked1 open position
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Job Details

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Job Description

  • Provide administrative support to ensure that operations are maintained in an effective, up to date and accurate manner through
  • Typing correspondence, reports and other documents
  • Maintaining office files
  • Opening and distributing the mail
  • Taking minutes at meetings
  • Distributing minutes
  • Coordinating repairs to office equipment
  • Supervising the work of low level clerks and assign jobs to them.
  • Provide receptionist services through greeting and assisting visitors, answering phones, directing calls and responding to inquiries
  • Provide support to the department to ensure that it is provided with the resources to make effective decisions
  • Maintains manager’s calendar, schedules appointments based on knowledge of administrator’s responsibilities and issues of importance.
  • Create Effective Filing Systems
  • Making travel arrangements: when the employer or the department has to travel some place on official work, the administrative assistant makes arrangements for the travel and stay.
  • Budgeting: Monitors and reconciles departmental budget and tracks travel expenditures.
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

Job Requirements

  • Bachelors degree English and Local Language xcellent interpersonal skills
  • Team building skills
  • Analytical and problem solving skills
  • Effective verbal and listening
  • Communications skills
  • Attention to detail and high level of accuracy
  • Very effective organizational skills
  • Effective written communications skills
  • Computer literate with advanced proficiency in desktop applications e.g. MS Word, MS PowerPoint, MS Excel, Lotus Notes, MS Outlook.
  • Stress management skills
  • Time management skills

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