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Job Description
- Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes
- Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
- Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Provides information by answering questions and requests.
- Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
- Implement and monitor programs as directed by management, and see the programs through to completion
- Generate memos, emails and reports when appropriate
- Answer incoming calls and assume other receptionist duties when needed
- Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
- Prepare agendas for meetings and prepare schedules
- Record, compile, transcribe and distribute minutes of meetings
Job Requirements
- Bachelor’s degree
- Years of experience: 2-4, Experience in Non-profit organization and national societies is an added value
- Knowledge of operation of standard office equipment.
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping
- Knowledge of principles and practices of basic office management
- Essential computer literacy (word, excel and internet)
- Ability to write clear and well-argued.
- Strong organizational skills and ability to manage efficiently multiple priorities, deadlines and tasks with attention to details.
- Strong reporting skills.
- Fluency in English with excellent verbal and written communication skills.
- Arabic is an asset
