Facilities Coordinator
CBRE GWS -
6th of October, GizaPosted 5 years ago74Applicants for1 open position
- 15Viewed
- 4In Consideration
- 2Not Selected
Job Details
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Job Description
- The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs.
- Responds to the client's inquires and concerns.
- Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.
- Creates work orders and assigns work orders to multiple technicians, subcontractors, and vendors. Communicates work orders to technicians and assists management in resolving problems.
- Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.
- Maintains files on work orders, proposals, and department files.
- Creates vendor files and checks accuracy on completed paperwork submitted by vendors. "
- Trains vendors on the work order and billing procedures.
- Processes invoices and ensures proper cost center coding.
- Assists with the inspections on the facility campus.
- Uses pc and/or PDA for work order system, email, ESS and training.
- Assist with process and procedure training.
- Operate budgets on behalf of line manager
- Liaison with contractors on ordering and invoicing queries.
- Invoice reconciliation/confirmation for finance.
- Assist as required in; collation of performance management data, delivery of service development initiatives, budgetary control as required.
- Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
- Other duties may be assigned.
Job Requirements
- Appropriate vocational qualifications.
- Minimum of two years of related experience and/or training.
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
- Ability to write routine reports and correspondence.
- Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
- Ability to effectively present information to an internal department and/or large groups of employees.
