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Administrative Assistant

Protection
Cairo, Egypt
Posted 5 years ago
251Applicants for2 open positions
  • 21Viewed
  • 0In Consideration
  • 0Not Selected
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Job Details

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Job Description

  • Use of PC applications and systems is required to enter project data, raise orders, record product and service receipt, organize electronic or paper project files and update financial systems.
  • Creation of business reports, tracking system updates, customer correspondence and invoicing are key support activities of this role.
  • Plan, lead, and facilitate regular cross-functional project team meeting with PM or Project owners. Develop detailed task lists and work effort assessment and short and long-term materials requirement plans based on input from all key players and team members.
  • Proactively identify changes in work scope and ensure appropriate planning measures are taken with internal and external
  • Provide general assistance for presentations, workshops or meetings. Ensure senior management are briefed for meetings. Take notes if required
  • Screen phone calls, enquiries or requests and handle them if/when appropriate
  • Deal with incoming email, post or other correspondence as required
  • Create and maintain office systems including data management and electronic filing
  • Support with time sheet bookings
  • Manage project driver and vehicle arrangements
  • Interface with internal & external suppliers
  • Travel, hotel bookings and logistics
  • Any other duties as required by your Manager

Job Requirements

  • Egyptian National
  • 3-5 years experience in Engineering, construction or consultant environment
  • Fluent in English. (Read Write Speak)
  • Excellent Computer Skills - MS Office - Outlook, Word, Excel, Powerpoint.
  • Knowledge of Visio is an advantage
  • Familiar with ISO quality procedures
  • SAP experience a distinct advantage

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