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Job Description
- Contact clients, potential clients and organize meeting schedules
- Scheduling meetings on the company calendar for the executive team
- Contact clients, potential clients and organize meeting schedules
- Coordinating travel/hotel arrangements, onsite board meetings as well as community events
HR Coordinator (Payroll & Personnel)
- HR Coordinators must perform various tasks to assist with the daily operations of the factory workers and employment of skilled workers who achieve expected production. The factory specializes in producing wooden furniture, wooden Doors/cladding, Stainless, and copper works.
- Keeps employee records up-to-date by processing employee status changes on a timely manner.
- Processes personnel action forms and assures proper approvals.
- Prepares paperwork required to place the employee on payroll and establishes personnel file for new recruits.
- Handling the on-boarding process for new recruits in terms of preparing employment contracts code of conduct and creating finger prints for new recruits.
- Prepare all relevant HR letters and experience certificates upon Employees requests.
- Review the employees' annual leaves balance, monitor the attendance and absence records, track leave requests and ensure the completion of required documents for sick leaves.
- Prepare required reports for the monthly payroll and provide periodic reports as requested
- Report any lack of compliance with the company's policies and procedures as well as recommending corrective actions accordingly
- Prepare warning letters, attend investigations and conduct exit interviews
- Handling social insurance forms 1,2 & 6 with the governmental agencies
- Addition and deletion of employees and families to the medical insurance policy monthly.
- Share employees attendance reports as requested by top management
- Responsible for annual renewals of contracts.
- Follow-up with the heads of the departments for the probation period evaluation and annual performance appraisal forms.
- Any HR tasks or projects as assigned job requirements
- Processing mail and packages as they come into the office
- Coordinates common and meeting room availability calendars to ensure efficient use of common spaces.
- Assists with coordinating details of corporate events, such as seminars, conferences, business meetings and employee appreciation events, including all logistics.
management, including, but not limited to:
- The ordering of fabric from supplies
- Assists with coordinating all logistics with Fabric suppliers for furniture
- Janitorial contractors to communicate our needs and ensure adequate service is being provided
- Assisting Finance with corporate documents
Location:
WORKING HOURS FROM 11:00 AM TO 7:00 PM
Job Requirements
- University Degree in Accounting, or Business
- Proven experience as an HR assistant, office manager or Administrative assistant.
- Good English skills is a must.
- Knowledge of office administrator responsibilities, systems, and procedures.
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Excellent verbal and written communication skills.
- Good problem-solving abilities.
- 3 years of experience
- Strong personal impact and relationship building skills
- Excellent communication skills
