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Job Description
- Prepare the schedule and the monthly work of the Chairman of the Board of Directors, the General Manager and the Executive Director
- Preparation of the weekly plan for the work of the Chairman of the Board of Directors General Manager and Executive Director
- To view the daily newspapers and follow-up the activities of the institution and a summary of the Chairman of the Board
- Maintain the overall appearance of the top management office in terms of cleanliness and arrangement
- Welcome visitors to the senior management
- Call the driver of the chairman of the board of directors in the event of his departure
- Coordinating the schedule of interviews for the Chairman of the Board of Directors, the General Manager and the Executive Director
- Editing and printing letters and correspondence for senior management
- Save and maintain all files of the Office of Senior Management in a manner that ensures the safety and speed of the call
- Receiving and directing the mail and fax in the name of senior management and presenting it to the specialist and indexing these documents
- Receive, direct and send e-mail messages to senior management and index these messages
- Registration of mail and fax issued by the Office of Senior Management and indexing of outgoing faxes
- Writing minutes of all meetings and meetings which the Chairman of the Board of Directors and the Director General or the Executive Director is a party to
- Preparation for meetings of the senior management or periodic meetings and the coordination and processing of all documents and documents relating to the subject of the meeting
Job Requirements
- Bachelor of Business Administration is required.
- Worked as an Executive Secretary for the previous five years
- Very good in English: speaking and writing
- Ability to save important files and documents
- Ability to handle printing, photocopying and computer use
- Knowledge of quality system
