Programme Monitoring & Reporting Officer

Duties and Responsibilities

1. Facilitate and substantively contribute to the incorporation of monitoring and reporting into programme formulation:

• Facilitate and substantively contribute to the development of results-based monitoring frameworks with measurable indicators, targets and baselines for the Joint Programme;
• Develop monitoring calendars, field monitoring plans and quality assurance processes;
• Include inputs from relevant evaluation findings, conclusions and recommendations into programme formulation and implementation;
• Contribute to development of joint annual work plans, monitoring and evaluation plans, reviews and reporting;
• Provide technical support to COs and partners in developing Performance Monitoring Frameworks (PMFs), systems and plans, baseline surveys.

2. Contribute substantively to the monitoring and tracking of results against country/regional level targets and ensure they are in line with Country Level UNDAFs:

• Coordinate with Joint Programme Team to ensure that data collection and analysis from field visits are coordinated and standardized across programmes;
• Monitor data from partners/countries on a quarterly basis and provide substantive inputs to regular management briefs to inform decision making;
• Visit partners, along with the Joint Programme Team, to support monitoring of results and planning processes as required;
• Monitor the spending of donor funds and other programme expenditures and disbursements;
• Support CO teams in Egypt, Jordan and Palestine to develop and monitor the Joint Programme Monitoring, Evaluation, and Research Plan.

3. Facilitate the reporting of results to internal and external audiences:

• Facilitate the process of the Joint Programme meeting internal and external reporting requirements and deadlines, including annual reporting process;
• Facilitate compilation of inputs from COs in drafting donor and programme reports (both narrative and financial);
• Identify relevant evaluation findings, conclusions and recommendations and input them into programme reporting;
• Review progress reports submitted by partners and provide feedback to improve quality and timeliness of reporting;
• Collect and maintain data for country, regional and global corporate reports, mid-term reviews, and final evaluations.

4. Provide technical support in implementing the evaluation policy for UN Joint Programmes:

• Support in coordinating the implementation of the Joint Programme Evaluation plan;
• Contribute to providing guidance to programme staff on evaluations;
• Facilitate the communication between the COs and RO regarding Evaluations.

5. Contribute to knowledge management and capacity building:

• Identify and disseminate good practices, lessons and knowledge, as identified through joint programme implementation, monitoring and evaluation activities;
• Facilitate capacity building opportunities for joint programme staff and partners in the in the areas of Results;
• Based Management (RBM), Monitoring and Evaluation;
• Promote the awareness and understanding of the shared responsibility of Monitoring and Evaluation (M&E);
• among all staff members through communication, training, learning and development activities.

Key Performance Indicators:

• Technical input and contribution provided in developing the joint annual work plans (identification of baselines, milestones, indicators, monitoring and evaluation plans in line with UNDG guidelines for joint programming;
• Timely and quality technical support to the programme team (at RO and CO level) and partners;
• Quality and timely development and review of systems for tracking/monitoring;
• Timely submission of quality and accurate reports;
• Quality support to evaluation processes, including timely coordination of missions.