Human Resources Coordinator Assistant

PURPOSE:

• Implement general administrative procedures in order to ensure documentary tractability as well as compliance with local labor and fiscal regulations, under the HR Coordinator’s supervision.

ACCOUNT ABILITIES

• Following the HR Co’s instructions, supervise that the internal regulations are followed in the mission in order to ensure both tax and labor regulation compliance
• Execute recruitment activities ensuring transparency and equity and issuing job offers conveniently in order to meet HR needs.
• Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.
• Execute, under the HR Coordinator supervision, employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.
• Present and explain contract terms and the content of Internal regulation (rights and obligations) to newly recruited personnel in order to ensure legal compliance and local integration.
• Collect the variable pay slip elements on Homere (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate and on time payroll payment
• Supervise the payroll process, checking the list of employees and amounts payable (variable pay, taxes, social securities contributions, etc.) in order to ensure accuracy and on time payroll payment.
• Follow-up cost of living on a regular basis in order to update salary references conveniently to keep acquisition power.
• Register applicants to training activities and help the HR Coordinator to evaluate the results in order to improve return on training expenditures.
• Support the HR Coordinator to draw up annual holiday planning in order to schedule staff shifts and cover operational needs.
• Supervise project budget execution in order to detect deviations and recommend corrections.
• Organizes travel and files of all Staff arriving/departing the Mission, including International Staff documentation (visas, MSF card, Mission Orders, etc.), booking and purchasing plane tickets, keeping / renewing passports and organizing briefings / induction.
• Ensure that all staff have valid work, stay, travel permits
• Ensures staff travelling through the capital is picked up, has appropriate papers and a place to stay.

MSF Section/Context Specific Account abilities

In addition to the general account abilities, the HRCO Assistant in the Egypt mission is responsible to:

• Collect the data and prepare the monthly payslip for the PAM validation
• Ensure good management of Homere database for Coordination.
• Ensure the recruitment are opened on time and ensure the follow up with the HR managers or assistant
• Participate to the briefings of all new staff in his/her area of responsibilities
• Register the participants to trainings activities and insure the administrative follow up (including registration in Homere database)
• Organize briefings and debriefings for expat, and NS managers in the coordination
• Insure HR.net is updated and followed, for his/her area of competencies : Vacancies, travels, absences, WBF
• Insure the expats families and dependents follow up regarding the Perdition, school and travels
• Prepare monthly the Perdition for expats and on demand the Perdition for visitors.
• Prepare and presenting Social insurance forms to authorities and make sure that all staff are insured on time.
• Prepare and presenting work strep to the concerned labor office for all staff on a proper timing.
• Prepare employment contracts with making sure that all the recruitment documents is aligned and archived with MSF policy