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Job Description
- Acting as the administrative point of contact between the executives and internal/external parties.
- Undertaking the tasks of receiving calls, take messages and routing correspondence
- Handling executives’ requests and queries appropriately
- Maintain diary, arrange meetings and appointments and provide reminders
- Arrange for all events representing or involving CVS3 as a partner
- Make travel arrangements
- Take dictation and minutes and accurately enter data
- Monitor office supplies and research advantageous deals or suppliers
- Produce reports, presentations, and briefs
- Develop and carry out an efficient documentation and filing system
Job Requirements
- Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English both written and spoken
- Exemplary planning and time management skills
- Up-to-date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality
- Tact and diplomacy