Job Details
Skills And Tools:
Job Description
Role Purpose
To provides support to the SL department and management in performing their key responsibilities. Accountable for performing a variety of administrative support functions to monitor and ensure timely workflow delivery such as but not limited to: generating daily reports, financial reports, maintaining file and data, License agreement preparation, outstanding arrears follow up, renewal preparation and tracking. In addition, Coordination with the SL Team, Finance Department, Retail Delivery Team and all related departments.
Key Accountabilities
ADMINISTRATION & DOCUMENTATION
Ensure that all documentation is accurate and completed in a professional and timely manner.
· Responsible for coordinating the filing and administration in a professional and orderly manner.
· Ensure all relevant operational policy and procedure manuals are maintained and current.
· Contribute to the provision of an effective service by ensuring accounts and reports are processed and forwarded within agreed timelines.
TECHNICAL SKILLS & APPLICATION
Able to initially operate under close direction using established routines, methods and procedures with limited scope for exercising initiatives and judgment, but able to progress to involvement in a range of activities requiring the use of written and numeric skills, administrative skills, effective communication skills and the use of a wide range of office equipment.
- Able to assume some accountability for work performed and to meet prescribed priorities.
- Able to apply basic knowledge of administrative practices and procedures.
- Contribute to the effective management of the SL department in consultation with the department head.
- Ensure the provision of an efficient and effective record and file management system by managing and processing records, collation of relevant data, and maintaining appropriate paperwork.
TEAMWORK & COMMUNICATION
- Be aware of, and practice according to, the organisation’s Aims, Objectives & Core Values.
- Demonstrate the ability to work positively within a team to achieve team goals and work harmoniously and effectively with other team members to achieve delivery excellence.
CONTINUOUS IMPROVEMENT
Demonstrated understanding of all relevant external legislation & internal policies and procedures that relate to this position and the Organisation.
- Participate in and contribute to quality improvement programs and other facility activities to meet Service/Accreditation Standards.
- Able to demonstrate a commitment to good occupational health & safety practice by; raising issues and identifying / reporting all hazards through appropriate processes; and complying with OHS&W policies and procedures and contributing to a safe working environment by observing all Occupational Health and Safety regulations.
- Able to participate in identifying and assessing potential risk arising from the business.
- To be aligned with Executives Core Business & their SOP standards to be next Step in his Career improvements
PERSONAL & PROFESSIONAL DEVELOPMENT
Continually develop both personally & professionally to meet the changing needs of your career & industry.
- Attend all training sessions provided by the organisation and be actively involved in other training & development as required.
- Motivated to achieve required goals / tasks relevant to the position.
Job Requirements
Minimum Qualifications:
- Graduate degree in Business Administration or relevant discipline industry, such as MECSC/ICSC/ CLS
- 3 years administration experience.
Knowledge
- Must have Yardi user experience “ Preferable”
- Advanced knowledge of Microsoft Word and Excel
- Knowledge of using database systems
- Advanced typing speed
- Ability to work autonomously
- Exceptional presentation and interpersonal skills
- Problem solving skills
- Ability to plan and prioritise workloads to meet deadlines
- Have previous experience in Mall Management
- Outstanding organisational and time management skills
Behavioral Competencies:
- Honesty
- Integrity
- Competence
- Tenacity & Enthusiasm
- Creativity
- Professionalism
- Drive
- Self-motivated
- Positive attitude
- Effective communication skills and time management are required along with the ability to handle pressure and demands of job.
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