Job Details
Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:
Skills And Tools:
Job Description
- Greet clients and visitors with a positive, helpful attitude.
- Assist clients in finding their way around the office.
- Assist with a variety of administrative tasks including copying, faxing, taking notes and making travel plans.
- Prepare meeting and training rooms.
- Answer phones in a professional manner, and route calls as necessary.
- Assist colleagues with administrative tasks.
- Performing ad-hoc administrative duties.
- Sort and distribute mail.
- Provide excellent customer service.
- Schedule appointments.
- Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
- Provide real-time scheduling support by booking appointments and preventing conflicts.
- Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Maintain polite and professional communication via phone, e-mail, and mail.
Job Requirements
- Bachelor degree from a related field.
- Proven experience as an administrative assistant, or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Able to contribute positively as part of a team, helping out with various tasks as required.
