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Job Description
- Cover the reception desk at all times.
- Greet visitors, determine the purpose of visit and direct them to specific destinations.
- Assist in handling important visits arrangements including catering.
- Maintain contact lists.
- Answer telephone calls and pass them on – when required.
- Organize and coordinate meetings and appointments.
- Resolve administrative issues.
- Reply to email, telephone or face to face enquiries.
- Update, maintain and coordinate office policies and procedures.
- Manage repairs to office equipment.
- Photocopy and print out documents on behalf of other colleagues.
- Carry out administrative duties such as filing, typing, copying, scanning, etc.
- Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
- Provide information about establishments, such as a location of departments or offices, employees within the organization, or services provided.
- Assist in arranging meeting and training rooms’ reservations.
- Pay full attention to the needs of cleanliness and maintenance of the whole place.
- Check the status of the building front plants/dining area and take the required action.
- Distribute Eagle brochures and catalogues.
- Follow up on expert apartments and arrange their needs of food and cleanliness.
- Handle meeting and training rooms’ stationery requirements.
- Coordinate, organize and follow up on the required documents between departments, ensuring their on-time delivery.
- Review the invoice of Aramex, matching it with the dispatched AWB.
- Coordinate with Quality Control the local samples dispatching and follow up on delivery.
- Act as a connection point between Sales, warehouse and couriers.
- Perform other duties as assigned from management.
Job Requirements
- Bachelor degree.
- Fluency in Arabic and English – spoken and written.
- Excellent customer service skills.
- Fast, proficient and accurate typist.
- Ability to prioritize and work under pressure.
- Strong interpersonal, presentation and communication skills.
- Preferably lives near the 6th of October.
