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Job Description
- Manage the maintenance and updates of CID website
- Develop and maintain professional relations with all suppliers and providers
- Support in proposals compilation for business development
- Contribute to the improvement of company operational and administrative systems
- Support CID Projects Managers and Officers in tasks related to CID's internal and external projects, including but not limited to events logistics and preparation
- Ensure that all CID subscriptions and memberships are properly renewed on time, this includes but not limited to magazines, associations, ISP, newspapers
- Handling the admin part of induction process for new hires in collaboration with HR Manager.
- Manage office administration yearly budget
- Organizing company events and conferences
- Assisting the organization’s HR function by keeping personnel records up to date, arranging interviews..etc.
- Handle all travel arrangements for CID team members
- Manage all regular IT maintenance activities
- Ensure regular office maintenance visits (such as air condition, plants etc,,) take place on time with the required quality level.
- Monitor the inventory level of all stationary, kitchen and cleaning items (such as computer storage media, Xerox paper, printer cartridges, fax ink, kitchen and bathroom supplies and office stationery)
- Handle the Procurement of office needs according to approved budget. (Including issuing the Purchase Order, receipt and inspection of supplies, approval of invoice.)
- Participate in CID internal initiatives
- Managing the Office Assistant
Job Requirements
- University degree in Business Administration/Economics
- Experience in an administrative role
- Good interpersonal and time management skills
- Proven experience as an Office manager, Front office manager or Administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
