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Job Description
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Cover the reception desk at all times.
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Greet visitors, determine the purpose of visit and direct them to specific destinations.
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Answer telephone calls in a courteous and professional, and pass them on accordingly.
- Carry out administrative duties such as filing, typing, copying, scanning, fax, etc.
- Maintain and update contact lists.
- Schedule meeting rooms and provide the necessary support.
- Monitor, purchase and store accordingly the basic office supplies.
- Handle weekly petty cash to cover office needs according to the approved budget.
- Handle stationery purchase requests from all departments, order, receive and distribute accordingly after revision of items and invoice.
- Schedule and supervise the maintenance of office equipment.
- Prepare, sort and distribute mail and courier deliveries.
- Record daily courier invoices and revise them on a monthly basis accordingly.
- Process travel insurances and make tentative bookings for visa purposes.
- Update company documents quarterly via the department of Legal Affairs.
- Update records of employee travelling and leaves.
- Keep accurate updated records of: Purchased supplies & stationary / Tickets for employees and consultants / routine maintenance of ACs and elevator / Internet and phone payments.
- Ensure the cleanliness of reception area and meeting rooms.
- Perform other duties as assigned.
Job Requirements
- Bachelor degree.
- Strong MS Office skills.
- Fluency in Arabic and English – spoken and written.
- Excellent customer service skills.
- Fast, proficient and accurate typist.
- Ability to prioritize and work under pressure.
- Strong interpersonal, presentation and communication skills.
- A minimum of 1 year of administrative experience is preferred.
- Preferably lives near Heliopolis.
