Logistics & Operations Officer

OBJECTIVES OF THE PROGRAMME

The mission of WHO's Health Emergencies Programme (The Programme) is to help countries, and to coordinator international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

DESCRIPTION OF DUTIES

• During deployment, the duty station may change, and duties may be modified, based upon the technical needs of the Programm
• Strategy & management
• Actively participate in the overall management of the WHO emergency response through providing the incident manager with an OSL strategy to ensure the effective integration of logistics operations into WHO's and the health cluster's overall incident management system.
• Plan an end to end, timely and efficient provision of quality and adequate equipment and consumables to support emergency response operations, aiming to reduce the consequences of crises on health systems and populations.
• Establish partnerships, operational synergies and coordination of the logistics response, at national level, to ensure an effective management of an outbreak and/or health emergency incident, ensuring close engagement with the national authorities and partners in both the Health and Logistics Cluster (or similar coordination structures).
• Lead and manage the OSL field incident management team, ensuring compliance of the services provided with the OSL procedures and the WHO/OSL quality standards.
• Supply chain management:In compliance with the WHO rules and regulation, based on a comprehensive forecast of the supply needs and whenever possible with the support of the UN partners present (WFP and logistics cluster)
• Plan and oversee the effective transportation, delivery and storage of national and international operational support and programme supplies, for WHO's incident management operations in the field
• Liaise with responsible officials the timely and efficient customs clearance, reception of international supplies; adapt existing or develop, and implement inventory/stock control management mechanisms; develop and apply monitoring tools, and reporting systems.
• Supervise the maintenance of the required stockpiles of essential incident management equipment, e.g. personal deployment material, radios, satellite telephones, IT equipment, etc
• When required, support the national authorities in leading and coordinating the national distribution plan of essential items to the health facilities network.Operation's support:
• In close collaboration with the WHO Administrative Officer, coordinate the establishment of the required field offices and telecommunication network capacity in compliance with WHO rules and procedures.
• Ensure adequate staff transportation means and organizational set up. In compliance with WHO standard, supervise the fleet management procedures including planning, maintenance, monitoring and reporting.
• In close cooperation with the Field Security Officer, ensure that appropriated and safe living condition are provided to the WHO deployed staff and responders.
• Health logistics:Manage a robust organizational model and adequate means to support WHO mobile/ambulatory health activities.
• Oversee that health facilities supported by the WHO are adequately set and equipped up to standard to sustain the medical activities conducted.
• Provide adequate support to the laboratories (supported by WHO) including adequate supply of renewable items and safe transportation of sample when required
• Ensure, for all health activities supported by the WHO, that water, sanitation and infection control required activities are in place and up to standards. Security support:
• Cooperate with the Field Security Officer in ensuring the well-being, security and safety of the WHO team members and responders providing the organization with the required means and setup to ensure applicability of the WHO site event risk reduction policy.Assessment and monitoring
• Proactively participate in regular field assessments to monitor supply management, stock movements and storage conditions
• Conduct field visits to assess locations/buildings to be selected for establishment of WHO field offices in compliance with MOSS rules and procedures.
• Other:Perform any other related incident-specific duties, as required by the functional supervisor.