Contracts Manager

Job Summary:

• Responsible to provide professional advice, expertise, and practical assistance to all assigned end-user departments of the Corporation in all tendering/ contractual matters from the inception of the project till close-out of contracts.

Role and Responsibilities:

• Provide professional advice, expertise and practical assistance to all assigned end-user departments of the corporation in all tendering – contractual matters from the inception of the project till closeout of contracts.
• Finalize tender documentation including specifications preparation and pricing mechanism & release for tender.
• Maintain contractual records and documentation.
• Guide sponsoring department on the review of the content of tender bulletin, tender clarifications.
• Participate during evaluation of tenders, commercial negotiation with tenderers.
• Serve as the point of contact for owners and prospective contracts.
• Prepare award plan submissions and letter of awards
• Prepare draft contract document (Fidic Forms – Ad-hoc forms) by incorporation the effect of all tender bulletin, negotiations, clarifications, and qualifications accepted by cooperation
• RFPs to prospective contractors
• Review work/service scopes of tenders & change requests and liaise with the sponsoring department for improvements & changes
• Manage contracts by rendering contractual support on resolving disputes, evaluation of claims, variation, and settlement of final account
• Ensure compliance with contracts procedures and support project Execution Procedures
• Provide quantity surveying and materials quantities take off.
• Provide a cost estimate.
• Prepare suitable tailor-made pre-qualification documents, invitations, and evaluation criteria and render expert advice to SDs in shortlisting potential bidders.
• Identify the most suitable pricing mechanism for a given scope of work, i.e. lump sum, re-measured, cost-plus, escalation factor, exchange fluctuations etc. taking into consideration the intended contract duration.
• Provide expert advice and direction to the Sponsoring Department (SD) during tender preparation to ensure that the most and managed in accordance with MNHD HSE risk management guidelines.
• Ensure that the bid evaluations are conducted in a fair and ethical manner and are consistent with the terms and conditions of tenders.
• Render practical assistance during commercial negotiations of bidders with MNHD management, for effective negotiation including preparation of management briefs.
• Evaluate critically all claims raised by contractors and advise SD of the admissibility or otherwise of the same.
• Apply change management and claims prevention expertise in the management of high-value contracts
• Review the existing process of the claims management and dispute resolution,
• Evaluate Claims and Extension of times issues – Loss & Expense Claims from contractors and advice tender committees.