Document Control & Team Administration.

Overall responsibility / Mission

The Document Controller and Team Administrator manages and provides copies of the correct baseline of documentations for the Installation and for the T&C teams, follows up on submission to the customer and supports the Installation and Testing managers on collecting and compiling reports. Further tasks are supporting the project management of Signalling (SIG) and Customer Information Systems (CIS) in their daily activities with respect to reporting, minutes of meetings and managing team and project assets.

Measurement of success

• Updated set of documents for Installation and for T&C works
• Updated and aligned schedule on document deliveries from onshore and from offshore
• Copies of site document available on time for engineers and technicians
• Installation and Testing Protocols collected and compiled
• Minutes of Meetings archived and submitted via Aconex Document Management System to the parties on time
• Timesheets of employees and third party approved on time and archived
• UpToDate list of team and project assets

Objectives / main activities

• Manage and organize submissions of onshore documents
• Align on submission of offshore documents with the offshore document management
• Maintain a baseline of the documents relevant for the installation team and for the testing team
• Provide updated copies of the baseline documents to the technicians and engineers
• Collect test protocols from the site teams and compile them for the installation and for the testing manager as input for creating the reports
• Attend meetings with the customer and compile minutes of meetings and submit on Aconex documentation system to the involved parties
• Collect timesheets of the employees and of the subcontractors. Ensure timely approval through management, archive and align with the subcontractors to ensure consistency in the records
• Track all the assets of the team and of the project, such as cars, telephones major tools