Administrative Assistant
Cairo, EgyptPosted 5 years ago- 73Viewed
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- 0Not Selected
Job Details
Job Description
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Answer and direct phone calls
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Organize and schedule meetings and appointments
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Produce and distribute correspondence memos, letters, faxes and forms
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Assist in the preparation of regularly scheduled reports
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Develop and maintain a filing system
- Research and creates presentations
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Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
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Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
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Organize travel arrangements for senior managers
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Write letters and emails on behalf of other office staff
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Book conference calls, rooms, taxis, couriers, hotels etc.
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Cover the reception desk when required
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Maintain computer and manual filing systems
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Handle sensitive information in a confidential manner
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Take accurate minutes of meetings
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Develop and update administrative systems to make them more efficient
Job Requirements
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Proven admin or assistant experience
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Knowledge of office management systems and procedures
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Excellent time management skills and ability to multi-task and prioritize work
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Attention to detail and problem solving skills
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Excellent written and verbal communication skills
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Strong organizational and planning skills
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Proficient in MS Office