Job Details
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Job Description
Job purpose:
- Oversee the general operations of GT’s office and ensure that logistical needs are met. Coordinate with vendors, handle billing/expenditures, and maintain stock of all supplies. Making sure of a smooth daily operation of GT business.
Duties and responsibilities:
Operations:
- Oversee daily operations of the office.
- Schedule and coordinate vendors.
- Keep organized ledger of expenses.
- Foster good working relationships with vendors and service providers.
- Receive printing orders from L&D department and send them to printing house.
- Receive all prints from printing house and make sure that it matching with GT
quality standard. - Prepare workshops bags and make sure that nothing is missing.
Purchasing:
- Remain on budget by always seeking the best prices for supplies and services
- Monitor supply stock and place orders as needed.
Administrations:
- Ensure all office equipment is functioning properly.
- Greet visitors to the office, answering any questions they might have.
- Contact maintenance and ensure needed repairs are complete.
- Keep a master calendar of schedules and vacations.
- Organize and update files as needed.
- Answer phones, emails, and conduct basic clerical work.
- Make sure that conference rooms clean, neat, and well stocked.
Working conditions:
- Operation Coordinator: usually work regular business hours, but may be required to work evenings and weekends to meet deadlines. usually work in offices, but may also work from home or travel locally to attend workshops. work in conditions that may be stressful due to deadlines.
Job Requirements
Job Specifications:
- Bachelor’s degree.
- 0 – 2 years of experience.
- Excellent communication skills.
- Multi-task person.
- Self-starter with the ability to learn quickly.
- Excellent command of English.
- Attention to details.
- Customer Oriented.
Competencies:
1- Attention to Detail: Diligently attends to details and pursues quality in accomplishing tasks.
Performance Statement:
- Performs tasks with care; is thorough. Makes few if any errors.
- Checks work to ensure accuracy and completeness.
- Compares observations or finished work to what is expected to find inconsistencies.
- Remains aware and takes care of details that are easy to overlook or dismiss as insignificant.
2- Communication:
2-1 Listening: Understands and learns from what others say.
Performance Statement
- Gives the speaker undivided attention and appears interested in the message (e.g., maintains eye contact, nods).
- Attends to verbal and non-verbal cues that create a deeper understanding of the message.
- Allows others to speak without unnecessarily interrupting them.
- Asks clarifying questions that elicit clearer or more detailed information.
- Confirms understanding by paraphrasing or summarizing what others have said.
2.2. Reading Comprehension: Grasps the meaning of information written in English, and applies it to work situations.
Performance Statement
- Learns from written passages by discerning the main idea or key facts. Locates or infers from their context the meaning of unknown or technical words.
- Understands basic correspondence, instructions, rules, policies, graphs, and/or charts.
- Draws logical conclusions from text, and ‘reads between the lines’ to find underlying meaning. Detects bias, separates fact from opinion, and discerns the author's purpose and tone.
- Can interpret complex, technical, professional, or legal information and publications.
2.3. Speaking: Conveys ideas and facts orally using language the audience will best understand.
Performance Statement
- Uses correct vocabulary and grammar. Avoids slang and offensive language.
- Presents information clearly, concisely, and logically. Focuses on key points.
- Gives the listener time to process information and ask questions.
- Reads others’ body language, and adjusts tone and style accordingly.
- Uses plain talk to explain complex or technical concepts. Varies content, style, and form to suit the subject, the purpose, and the needs of diverse audiences.
- Captures and holds others’ attention. Uses language, inflection, pauses, and body language for increased impact.
3.4. Writing: Conveys ideas and facts in writing using language the reader will best understand.
Performance Statement
- Uses correct vocabulary, spelling, grammar, and punctuation.
- Composes clear, direct, concise, complete messages.
- Chooses the most effective and meaningful form to express ideas and information. Uses bullet points, tables, or other tools to organize and present detailed or complex information.
- Adapts the content, tone, style, and form to suit the needs of the reader, the subject, and the purpose of the communication.
- Uses plain talk to explain complex or technical concepts.
- Organizes information so that facts or ideas build upon one another to lead the reader to a specific conclusion.
- Uses formal writing styles or advanced literary
