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Executive Assistant to the President/CEO-Egypt

GIT
Sheraton, Cairo
Posted 5 years ago
211Applicants for1 open position
  • 201Viewed
  • 40In Consideration
  • 158Not Selected
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Job Details

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Job Description

Essential/Primary Responsibilities:

Executive Support

  • Assists the President/CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
  • Communicates with the general staff on the President/CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the SLT, The Management Team (TMG), and members of PRB staff. (See Management Support.)
  • Communicates directly and on behalf of the President/CEO with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed. (See Board Support.)
  • Conducts research on prospective corporate and foundation donors to identify and evaluate current needs and assembles materials needed for the proposals.
  • Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with donors and prospects.
  • Supports President/CEO in his/her external commitments related to PRB, including service on external boards, committees and other groups.

HR Support

  • Administratively supports HR director (recruiting support, documents formatting, surveys set up and other administrative tasks) and drafts emails.

Board Support and Liaison

  • Serves as the President’s administrative liaison to the Board of Directors and manages Board activities, which include coordinating semi-annual Board meetings and dinners; semi-annual Board staff lunches/receptions/new Board member orientations; arranging hotel accommodations for out-of-town Board members; processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting materials. Research potential Board members for the Nomination Committee.
  • Coordinates Executive, Finance, Governance & Nominating, and Audit Committee meetings, maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off site to support the President’s agenda.
  • Maintains Board portal (Directors Desk).

Management Liaison

  • Assisting in scheduling, attending meetings. Represents the President in designated meetings as required.
  • Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.

Secondary Responsibilities:

  • Performs other duties as assigned.
  • Provide assistance as needed to front desk operations to include but is not limited to, answering phones, accepting package and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.

Accountabilities

  • Position reports to the President/CEO and works directly with the Board of Directors.
  • Works directly with the Board Executive and Finance Committees.
  • Works directly with senior level staff and HR both internally and externally.

Job Requirements

Experience & Education:

  • Bachelor’s degree or equivalent experience with social sciences background and an interest in national and global issues.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Five to ten years providing support for upper-level management in a related organization (i.e., population, social sciences, public health).

Skills & Abilities:

  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
  • Previous experience working with development and fundraising programs to increase donor contributions and funding sources.
  • Proficiency in Windows, including MS Word, EXCEL and PowerPoint; fund-raising data management systems knowledge helpful.
  • Ability to learn new software such as Doodle polls and Director’s Desk board portal.
  • Ability to conduct research and present data in a succinct and well-written manner.
  • Ability to work independently and with professional discretion.
  • Excellent writing, editing, grammatical, organizational, and research skills.
  • Ability to work with a broad range of people including major donors, Board members, foundation staff, colleagues of the president/CEO and staff, and others.
  • Knowledge of other languages and international customs is an asset; knowledge of French or Spanish is helpful.
  • Excellent management, time-management, and problem-solving skills.

Working Conditions/Other Data:

  • Due to the confidentiality of the work, the functions of this position should be performed in a private office location.
  • Occasional travel may be involved.

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