Job Details
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Job Description
Office Managers make sure that the office runs smoothly
which includes:
- Keeping supplies in stock, Making sure administrative and office staff are doing their job,
- Filing and proper document management working with vendors,
- Travel arrangements,
- Hosting visitors,
- Planning events,
- Making sure the facilities are clean, orderly, and safe,
- Assisting the Chairman and VPs with delegated tasks and time management requests.
Duties, Tasks & Responsibilities:
- Use a range of office software, including email, spreadsheets and databases;
- Manage filing systems
- Develop and implementing new administrative systems, such as record management; recording office expenditure and managing the budget for stationary and housekeeping needs
- Manage mobile phone lines and ensuring the optimum packages
- Organize the office layout and maintain supplies of stationery and equipment
- Maintain the condition of the office and arranging for necessary repairs
- Organize and draft the minutes of meetings with staff & Management
- Liaise the recruitment of new staff with HR, sometimes including training and induction where requested.
- Represent the Board where needed
- Implement and promote equality and diversity policy
- Write reports for senior management and deliver presentations
- Liaise with customer service teams in responding to customer inquiries and complaints where needed ;
- Arrange regular testing for electrical equipment and safety devices
- Assist in marketing activities, through giveaways, website and social media management and events planning
- Arrange for travel plans and bookings for the Board and visitors
- Assist the Chairman and VPs with their tasks and delegation requests, follow ups and bookings, meetings and appointments
- Keep track and manage contracts and agreement logs and filings (reminders to when a contract needs renewing etc.).
- Take charge and responsibility for projects involving management and/logistics such as moving premises and/or relocation etc.
Job Requirements
Knowledge:
- Bachelor degree in Business Administration
- Management post graduate studies will be an asset
- Years of experience: 7-10 years
Skills ,abilities & [removed]
- Ability to work under pressure
- Ability to work closely to the Board members professionally and patiently
- High interpersonal and communication skills
- Attention to details
- To be presentable and hospitable
- Language: Excellent command in both written and spoken English
- Computer Skills: Proficient computer user specially Microsoft Office package