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Operations Section Head

Alkan CIT
Cairo, Egypt
Posted 4 years ago
135Applicants for1 open position
  • 127Viewed
  • 2In Consideration
  • 124Not Selected
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Job Details

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Job Description

Operations Function:

  • Streamline operations activities in Egypt region and ensure that processes are being followed correctly as per the followed procedures.
  • Be mutually responsible for achieving annual company targets for QSIT in cooperation, follow up with all related stakeholders as Business Units, PMO, and Finance teams.
  • Lead the company teams & take responsibility for achieving the company project objectives & stakeholders’ expectation of the projects on hand to achieve company targets. 
  • Collaborate & communicate with the customers’ different dept. (IT dept., Purchasing dept., financial dept., auditing dept., warehousing dept.…etc...), team members, and other stakeholders across multiple aspects of the project 

Order Processing Function:

  • Audit, review and validate the documentation/costs/contracts/terms and conditions (payment terms, delivery terms, penalty terms, LG issuance…etc.) of sales order received from the sales department.
  • Be responsible of ERP system in terms of projects’ creation, (regarding all its phases of creation as budgeted cost & revenue per BU/BL, COGS, contingency costs….etc.), Purchase Requisitions’ issuance & events registry (revenue recognition) as well as all aspects related to cost and revenue of the projects.
  • Create and handle all vendors purchasing procedures related to projects starting from requesting quote till customer delivery & acceptance of the required items in terms of optimizing the customer satisfaction as well as enhancing the projects’ gross margin & solving any dispute that may arise. 
  • Support the finance team in the Company’s cash collection and solve any dispute that may arise with the end user by addressing the concerned business units to solve such a dispute in order to maintain the cash flow & sustain our customer. 
  • Handle projects in the scope of third party purchases that are out of scope of our company product profile such as (hardware, IT infrastructure & lab civil work preparation, Surveillance Camera’s, GPS devices & access doors….etc.) 
  • Follow up on received vendors’ invoices after validating the end user acceptance of the delivered items with the finance dept. to pay its due liability on a timely manner & in a matter that maintain & enhance the company’s cash flow. 
  • Solving the conflicting & competing goals of the projects’ stakeholder in order to achieve consensus as well as solving any competing constraints on the projects including but not limited to the projects’ (budget, resources, time & quality…etc.). 

Monitoring, Project Costing & Financial Controlling Function:

  • Monitor, review & control the project’s budget, on time delivery, quality of deliverables to ensure customer satisfaction & retention in addition to compare the actual cost of each item line versus the budgeted line cost, highlighting the variance to take the proper corrective action.
  • Monitor, review & validate company annual target. 
  • Monitor, review & validate the actual projects’ cash inflow / outflow highlighting any discrepancies & escalating to the proper channel to take the corrective action.
  • Monitor, review & follow up on the milestone delivery of each phase of the projects’ with the assigned PM to ensure revenue recognition associated with this delivery 
  • Monitor, review & validate the contracts’ terms & conditions (payment terms, delivery terms, penalty terms, and LG issuance…etc...) highlighting any discrepancies & escalating to the proper channel to take the corrective action.
  • Review & validate the closing procedures of the finalized projects’ for the purpose of financial closure on the ERP system (after the warranty ends) to finally retain the remaining budget for gross margin enhancements.

Job Requirements

  • Bachelors’ degree in Engineering, Business Administration or equivalent.
  • Good knowledge of the software & hardware engineering including & not limited to IT infrastructure, networking …etc.
  • Good knowledge & user of Enterprise Resource Planning (ERP) & processes.
  • Fair knowledge of managerial finance.   
  • A minimum of 10 years of experience in the same position
  • Self-driven, committed & confident personality
  • Fluency of English and Arabic Languages
  • Excellent computer skills 

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