Senior Personnel & Payroll Specialist

General

• Administer payroll operations through preparing monthly salary and incentives’ sheets, gathering employees’ monthly data and apply deductions in a rapid manner to ensure timely and accurate handover to the finance department.
• Maintain records of personnel-related data (Employees data base, Vacation balance, turnover rates etc.) in both hard and soft copies to ensure all employment requirements are met in accordance to the internal personnel policy and Egypt labor law.
• Perform orientation for all new hires except positions from supervisory level
• Responsible for issuing any requested letters from the HR by the employee (HR letters, bank account opening letters, etc.)
• Conduct exit interview and report a consolidated report including the resignations root cause and the proposed corrective actions
• Implementation of personnel policies and procedure along with labor law
• Participate in the third party labor audit
• Prepare all kind of deductions and overtime required documents
• Prepare the monthly personnel impacts and communicate it to the concerned person of payroll function
• Assists in personnel reports preparation when required

Attendance

• Update and maintain employees ‘attendance records
• Track the employees absent days through attendance system and inform the employees to submit a signed approved relevant form
• Periodically collect and register all outside missions, excuses, overtime…..etc on the attendance system to be consolidated in one accumulated sheet
• Activate figure print for new hires

Vacations

• Communicate with all department’s head to collect their direct reports annual vacation plan within the approved timeframe
• Monthly tracking employee’s annual vacation plan implementation and updates all employees’ vacations balance monthly
• Communicate remaining vacation balance to each department manager for proper planning of his staff annual vacation.
• Record and follow-up on all sick leaves, Maternity, unpaid leaves…etc. to be considered in the preparation of the payroll process

Insurance

• Adding and deleting employees in the medical insurance and follow-up with remaining amounts
• Follow up on medical refund cases and report in-compliance to the direct manager
• Handle employees complains related to medical insurance
• liaison with the medical providers for getting required employees’ approval
• Responsible for collecting Medical cards from resigned employee
• Renewal of all Medical insurance card in a timely manner
• Conduct semi-annual medical insurance satisfaction survey and communicate results to the direct manager

Reports

• Absenteeism - Combined Calculation (Lost workdays due to absenteeism)
• Absenteeism, Percentage of Employees
• Absenteeism, Average Rate per Employee
• Health Care Costs per Employee per Month for the current calendar Year
• Revenue per Employee
• Labor Cost as Percent of Revenue
• Human Resource ratio
• Employees turnover ratio