Administration Assistant Specialist

• Perform the first-line contact in the company whether in reception or incoming calls with professional communication skills with clients and transfer these contacts to the right person inside the company.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including official correspondence, memos, and presentations.
• To provide administrative services including diary management, booking meetings, planning events, organizing travel and preparing travel itineraries, correspondence.
• Provide administrative support to MD in the follow up and completion of departmental work. plans.
• Creation of paper-based quotations, costing sheets and final orders including pricing, logistics, payment, delivery terms and their entry in the respective company tracking systems .
• Co-ordination and support to the Sales promotional campaigns and customer mailing.
• Support with preparations of training, seminars & exhibitions.
• Maintain / update customer data base through communicating with companies and contact persons to complete all required information and update the data in CRM accordingly. 
• Translating from English to Arabic and back.
• Assist in the preparation of regularly scheduled reports.
• Maintain accurate hard and electronic filing system.
• Keeping track of stationary needs and processing purchase requests through approved suppliers.
• Co-ordinate repairs to office equipment.
• Other duties may be assigned by the direct supervisor.

HR Tasks:

• Preparing a monthly report of employee’s attendance.
• Keep track of employees’ annual & sick leave entitlements.
• Coordinate with HR Generalist performing basic recruitment duties.