Administration Assistant Specialist
DMG MORI -
New Cairo, CairoPosted 3 years ago311Applicants for1 open position
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Job Details
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Job Description
- Perform the first-line contact in the company whether in reception or incoming calls with professional communication skills with clients and transfer these contacts to the right person inside the company.
- Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including official correspondence, memos, and presentations.
- To provide administrative services including diary management, booking meetings, planning events, organizing travel and preparing travel itineraries, correspondence.
- Provide administrative support to MD in the follow up and completion of departmental work. plans.
- Creation of paper-based quotations, costing sheets and final orders including pricing, logistics, payment, delivery terms and their entry in the respective company tracking systems .
- Co-ordination and support to the Sales promotional campaigns and customer mailing.
- Support with preparations of training, seminars & exhibitions.
- Maintain / update customer data base through communicating with companies and contact persons to complete all required information and update the data in CRM accordingly.
- Translating from English to Arabic and back.
- Assist in the preparation of regularly scheduled reports.
- Maintain accurate hard and electronic filing system.
- Keeping track of stationary needs and processing purchase requests through approved suppliers.
- Co-ordinate repairs to office equipment.
- Other duties may be assigned by the direct supervisor.
HR Tasks:
- Preparing a monthly report of employee’s attendance.
- Keep track of employees’ annual & sick leave entitlements.
- Coordinate with HR Generalist performing basic recruitment duties.
Job Requirements
- B.Sc. degree in Business Administration or other relevant field.
- 2- 4 years of experience in the same field carrying out similar tasks and responsibilities listed above preferably at Multinational environment.
- Excellent in English Language.
- Excellent user of MS office package (Word, Excel, PowerPoint, Etc….).
- Excellent communication and presentation skills.
- Analytically minded with excellent administrative skills and confidence in working with numerical data.
- Strong time management skills.
- Gender : Female
Preferable New Cairo , Nasr City, Heliopolis residents.