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Job Description
Job Summary:
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Tasks& Responsibilities :
- Manage and maintain executives' schedules.
- Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
- Make travel arrangements for executives.
- Prepare reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Prepare responses to correspondence containing routine inquiries.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Greet visitors and determine whether they should be given access to specific individuals.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Write letters and emails on behalf of other office staff
Job Requirements
Knowledge
- Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
- Communications and Media — Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
- Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modelling, leadership technique, production methods, and coordination of people and resources.
Skills
- Excellent time management skills .
- Attention to detail and problem solving skills .
- Excellent written and verbal communication skills .
- Strong organisational and planning skills .
- Very good Typing Skills .
Abilities
- Ability to organise a daily workload .
- Ability to multi-task and prioritise work .
- Very good - Excellent Level of English Language .
- Bachelor Degree in Business Administration or any related field .
- Proficient use of MS Office .
- 2-3 years of Experience at the same field .
