Office Manager

The office manager is responsible for organizing all of the administrative activities that facilitate the smooth running of the office. She must make sure that office equipment is maintained, relevant records are up to date, and that all administration processes work effectively.

• Maintain executive agenda and assist in planning appointments and meetings
• Overseeing general office operation.
• Attend meetings and keep minutes.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
• Handle confidential documents ensuring they remain secure.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Reminding the manager/executive of important tasks and deadlines
• Ability to analyze large data sets.
• Follow up with department managers about tasks & Plan project and analyze this report.
• Ability to develop comprehensive reports
• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers and clients.
• Daily management of office activities
• File documents in digital filing documentations.
• Prepare documentation reports on projects when required
• Ensure all information logged electronically for easy retrieval of information.
• Essentially ensure the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff.
• Dealing with correspondence, complaints, and queries.
• Preparing letters, presentations, and reports, correspondences