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Job Description
Role Purpose:
- We are looking for an Office manager to organize and coordinate administration duties and office procedures.
- Main role is to maintain office services by organizing office operations and procedures for the Managing Director and oversee all aspects of general office coordination.
- Also to provide full range of confidential personal assistance to the Managing Director and responsible for the execution of secretarial duties, management and organization of Managing Director’s office.
Key responsibilities:
- Handle recruitment process (screening CVs, Make interviews) and assist in the on-board process for new hires.
- Responsible of all office manager duties including:
- Mailing.
- Supplies & equipments.
- Bills
- Errands & shopping.
- Schedule meetings and appointments.
- Manage agendas/travel arrangements/appointments for the managing director.
- Organize the office layout and order stationery and equipment.
- Maintain the office condition and arrange necessary repairs.
- Maintain office policies as necessary.
- Organize office operations and procedures.
- Ensure that all items are invoiced and paid on time.
- Responsible of all running costs and cash flow.
- Manage office budget, ensure accurate and timely reporting.
- Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements).
- Other duties as assigned by managing director.
Job Requirements
- A graduate from a reputable university, preferably Business Administration major.
- Maximum 3 years’ experience as an office manager or administrative assistant.
- Have a good experience in human resources.
- Have a good experience in accounting and cash flow.
- Proficiency in MS Office (MS Excel and MS Outlook).
- Hands on experience with office machines (e.g. printers, scanners).
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills.
- A creative mind with an ability to suggest improvements.
- Fluent in English, German is a plus.