Job Details
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Job Description
- Oversee all daily office functions ensuring the organization and staff have a satisfying work environment.
- Serve as the first point of contact to answer, screen and transfer incoming calls as well as office visitors.
- Be responsible for all vendor management which includes ordering equipment and supplies, managing and monitoring service levels, invoice reconciliation and addressing unsatisfactory vendor services.
- Manage Accordia’s IT environment and serve as the primary liaison with Accordia’s IT consultant.
- Coordinate logistics and prepare meeting materials for Accordia Board of Directors and Committee Meetings.
- Maintain Accordia Office files and records as well as update Accordia’s Outlook contacts central database.
- Coordinate annual international meeting in Kampala, Uganda and other domestic and international meetings as needed, with duties that include planning accommodations, menus, space set-up, managing to a budget, coordinating local transportation, and managing audio/visual requirements
- Provide event planning assistance to the Development and Program teams as needed for other events.
- Working with the Vice President, Strategic Operations, coordinate all staff activities such as brown bag luncheons, volunteer activities, social engagements and holiday celebrations.
- == CEO Main tasks requirements :
- Manage and maintain President & CEO’s calendar including scheduling appointments, internal/external meetings and conference calls.
- Coordinate President & CEO’s travel itineraries, flights, hotel accommodation, rental car and other travel needs.
- Draft and edit correspondence, communications, presentations and other documents on behalf of President & CEO .
- Complete monthly expense reconciliation for President & CEO’s corporate credit card and out of pocket expenses.
- Secure appropriate signatures and track documents through the approval process on behalf of President & CEO.
- Serve as a liaison with internal staff at all levels.
- Interact with external partners as well as Accordia leadership.
- Provide assistant and support to Vice President, Strategic Operations on various projects such as new employee onboarding, Accordia Board calendar planning and staff communication.
- Support other Senior Management staff on other projects as needed.
- Prepare agendas for meetings, briefing materials and presentations as needed to support the President & CEO.
- Provide administrative support to President & CEO in order to increase his availability for executive level responsibilities.
Job Requirements
- Bachelor’s degree in Business Administration , preferably AUC , GUC ..etc.
- Females Only with minimum 4 years of experience at the same position ..
- Excellent in English .
- Strong technical knowledge in process management .
- High level of professionalism and a strong ability to relate to people of all business levels.
- Experience in business-to-business at the corporate level preferred.
- Proficient in time management and personal organization.
- Proficient with computers and web technology.
- Experience with international arrangements and corporate management.
