Purchasing Coordinator

The Purchasing Coordinator works within the Support Department and is responsible for the integrity of our purchasing & inventory system and company-wide communications regarding changes to the system.

Responsibilities:

• Monitor every email sent from the purchasing department and conducting a weekly report to the management regarding the emails and the deals done by the purchasing department.
• Discuss with the sales team all inquiries needed and based on that conduct a report to the purchasing manager with the market needs.
• Monitor stock levels and identify purchasing needs
• Track orders and ensure timely delivery
• Evaluate offers from vendors and negotiate better prices
• Maintain updated records of invoices and contracts
• Follow up with suppliers, as needed, to confirm or change orders
• Liaise with warehouse staff to ensure all products arrive in good condition
• Review documents submitted by buyers for prospective vendors to ensure compliance with all requirements
• Organize documents submitted by vendors at the time of Purchase
• Maintain ingredient costing file and price lists
• Update Purchase Orders with current delivery information
• Develop relationships with suppliers to resolve delivery and quality concerns