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Job Description
- Cover the reception desk at all times.
- Greet visitors, determine the purpose of visit and direct them to specific destinations.
- Answer telephone calls and pass them on – when required.
- Maintain contact lists.
- Organize meetings and appointments.
- Resolve administrative issues.
- Reply to email, telephone or face to face inquiries.
- Update, maintain and coordinate office policies and procedures.
- Manage repairs to office equipment.
- Print and photocopy documents for executives.
- Handle weekly petty cash to cover office needs according to the approved budget.
- Carry out administrative duties such as filing, typing, copying, scanning, etc.
- Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
- Record daily courier invoices and revise them on a monthly basis accordingly.
- Provide information about establishments, such as a location of departments or offices, employees within the organization, or services provided.
- Handle stationery requests from all departments.
- Keep a record of purchased phones, tickets, supplies, and stationery, maintenance and internet payments on both levels: company and personal use to settle accounts.
- Perform other duties as assigned.
Job Requirements
- Bachelor degree.
- Strong MS Office skills.
- Fluency in Arabic and English – spoken and written.
- Excellent customer service skills.
- Fast, proficient and accurate typist.
- Ability to prioritize and work under pressure.
- Strong interpersonal, presentation and communication skills.
- Preferably lives near Heliopolis.
