Secretary

About the job:

Eurovan International EVI is is a leading company in the field of Freight Forwarding Services & Export and Import. We are urgently looking for highly motivated, reliable, and enthusiastic candidate to hire a administrative Secretary.

DEFINITION:

Under general direction, performs varied, difficult, sensitive and confidential office administrative and secretarial support functions for the General Manager and Assistant General Manager; and performs related duties as assigned.

ESSENTIAL FUNCTIONS:

• Provides secretarial and administrative support to the General Manager, and Assistant to the General Manager.
• Coordinates work with other executive and support staff to ensure a high performance, customer service-oriented work environment
• Types and/or drafts memoranda, correspondence, and other documents and reports often of a highly sensitive and confidential nature;
• Ensures materials and reports for signature are accurate and complete; proofreads and checks typed and other materials for accuracy, completeness and compliance with District standards, policies and procedures.
• Schedules, prepares agenda and meeting materials and types minutes for various meetings.
• Maintains the General Manager’s, Assistant General Manager’s and Asst. to the General Managers calendars; coordinates, arranges and confirms meetings.
• Receives telephone calls, providing information and handling issues that may require sensitivity and use of sound, independent judgment.
• Responds to requests for information and complaints, refers matters to appropriate District staff and/or takes or recommends action to resolve the request or complaint.
• Reviews, determines the priority and routes incoming correspondence, reports, requests and instructions; handles or refers matters as directed.
• Acts as liaison in coordinating matters between the General Manager’s Office and other department heads and managers.
• Refers or recommends referral of matters to appropriate departments and staff for action and report.
• Researches and assembles information from a variety of sources for the preparation of reports and correspondence for the General Manager.
• Represents the General Manager’s office and the District on internal committees and task forces and with external groups and organizations.
• Performs other duties as assigned.