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Executive Secretary

GETA
Cairo, Egypt
Posted 5 years ago
86Applicants for1 open position
  • 0Viewed
  • 1In Consideration
  • 1Not Selected
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Job Details

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Job Description

About the Job

  • Making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.
  • Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
  • We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.
  • Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Job Description:

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and supplier
  • Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
  • Completes operational requirements by scheduling and assigning employees; following up on work results.
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
  • Contributes to team effort by accomplishing related results as needed
  • Exploring various marketing possibilities to establish a global brand.
  • Conduct market research to identify selling possibilities and evaluate customer needs.
  • Set up meetings with potential clients and listen to their wishes and concerns.
  • Collaborate with team to achieve better results.
  • Developing & evaluating issues through the study of international policy, standards and reports.
  • Candidate should be adept at understanding complex political and socioeconomic information
  • Communicate to various partnership requests from different countries.
  • Developing research concepts, policy questions, and work plans for papers and reports
  • Exploring the company's business model and generate innovative ideas to improvise it.
  • Going on ground and exploring company base to get an idea of company business.

Job Requirements

Job Requirements

  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry.
  • Excellent time management skills and the ability to prioritize work
  • Have an accounting background
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task

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