Head Of Mission Support

Main Purpose

• Supporting the Head of Mission in security management and coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, providing translations and interpretations according to MSF protocols, standards and procedures in order to facilitate the mission coordination tasks

Accountabilities

• Supporting the HoM in promoting and protecting the MSF image externally and assisting in context analysis, disseminating relevant context information to the coordination team, regularly informing them on key issues, updating general information on the context for MSF internal documents and advising on cultural appropriateness of organized activities and individual behaviors.
• Analyzing the risks and the security level of the context of the mission and assisting in conducting risk assessments and in the development security plans for the mission and project. Advising the PC and HoM on aspects of security management
• Establishing and maintaining external relationships with relevant authorities and stakeholders. Keeping good knowledge of counterparts in different administrations and departments and keeping up to date records of field contacts (other NGOs, UN agencies, local authorities, etc.) verifying that they are easily accessible, in order to facilitate contacts and meetings.
• At the request of the Head of Mission, assisting the HoM or representing MSF in meetings (NGOs, official bodies and administrations, etc.)and preparing full report
• Ensuring the follow up of relevant administrative dossiers such as the MSF registration in the country, working permits, immigration policies, national protocols, etc.
• At the request of the HoM, preparing and conducting an information briefing, focusing on the country context for International Regional and Relocated Staff
• Translating sensitive documents and acting as an interpreter when needed. Writing letters and correspondences with officials and partners and preparing reports, internal memos and formal requests. Monitoring the correspondences in the absence of the HoM.
• Assisting in the elaboration of the advocacy plan of the mission in collaboration with the PC, MedCo and the Communications responsible and supporting its implementation and follow up.

MSF Section/Context Specific Account-abilities

Context and security analysis & reporting:

• Monitor media with regards to context and security relevant updates (particularly Egypt but also the region) and produce weekly news updates including analysis were relevant
• Monitor relevant website (Reliefweb, IRINnews, UNHCR, UNICEF, UNFPA, IOM, Mixed Migration Hub, UNOCHA, relevant local research bodies, MSF etc) for reports on major humanitarian issues, health and migration in Egypt, disseminate relevant reports including summary and analysis where relevant
• Lead the drafting of the monthly context updates and support the drafting of the monthly operational updates as requested and support other reporting as required
• Develop and maintain a database recording security incidents (i.e. terror attacks, IED events, kidnappings etc) and participate in the security risk analysis updates
• Brief newcomers on the context

Representation, communication & advocacy:

• Take a lead role together with the head of mission and humanitarian affairs officer and the field communications officer in communication and advocacy issues
• Support the organization of events and workshops
• In close coordination with the head of mission establish and maintain professional contact with other NGOs, UN Agencies, government authorities, academia etc.
• Upon request of the head of mission represent MSF in meetings and record any meetings in the meeting tool
• Update and maintain the MSF Egypt contact list (NGOs, UN agencies, local authorities, academia etc)

Administrative and organizational support

• In close collaboration with the head of mission, act as prime focal person for government interaction
• Follow-up on relevant admi