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Job Description
- Ensure the completeness of documents and required approvals to proceed with the requests
- Using a range of office software, including email, spreadsheets and databases and managing filing systems.
- Developing and implementing new administrative systems, such as record management.
- Organizing the office layout and maintaining supplies of stationery and equipment.
- Maintaining the overall standards of the office including cleaning services and arranging for necessary repairs.
- Arranging regular testing for electrical equipment.
- Handling a team of drivers and runners.
- Develop and maintain a proper filing and archiving system as well as an inventory database
- Respond to employees inquiries and resolve any administration-related problems they face.
- General administration of office facilities and installation activities
- Receive, direct and reply telephone messages, E-mail and fax messages
- Handle caller’s inquiries whenever possible.Assist in planning and preparation of meetings, conferences and conference.
- Record and distribute minutes of meetings and follow up with concerned parties to ensure the implementation for these minutes.
- Maintain full, accurate and up to date records (Hard and soft copies).
- Provide administrative services for the Executive manager ensure that administrative work is maintained effectively, up to date and accurate manner
- Responsible for travel arrangements including( airline ticket and hotel reservations )
- Review company documents to ensure that documents are valid; follow up with concerned parties to update these documents..
- Responsible for stationery store and prepare the purchasing order.
- Responsible for installation of company’s docs on designated system .
- Maintain an adequate inventory of office supplies.
- Perform statistical analysis report if required.
- Follow up on departmental objective.
Job Requirements
- 4+ years of experience in administration or office management is a MUST.
- Bachelor degree from any discipline.
- Very good command of the English language.
- Presentable.
- Organized.
- Can handle stress and meet deadlines.
- Must be familiar with various computer software packages, including Microsoft Word, PowerPoint, Outlook, and Excel.
