Job Details
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Job Description
- Answer and direct phone calls and pass them on
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Develop and maintain a filing system
- Order office supplies
- Maintain contact lists
- Provide information by answering questions and requests
- Book travel arrangements
- Provide general support to visitors
- Receive, sort and distribute the mail
- Photocopy and print out documents on behalf of other colleagues
- Greet and assist visitors to the office
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Job Requirements
- Bachelor’s degree required
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
