Job Details
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Job Description
Reception
- Handling incoming and outgoing telephone calls and managing the reception desk.
- Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
- Directs visitors by maintaining employee and department directories; giving instructions.
- Maintains security by following procedures; monitoring logbook; issuing visitor badges.
- Maintains safe and clean reception area by complying with procedures, rules, and regulations. Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
- Handle courier services and coordinate the deliveries.
- Do the filing work and assist in administration activities.
- Coordinate with HR for candidate interviews.
Administration & Logistics
- Monitor employee attendance and ensure access cards are used for every entry and exit.
- Manage the maintenance and related activities of the office i.e. both old and new extension.
- Ensure the cleanliness of both the office and coordinate the house keeping activities
- Coordinate branch related admin activities.
- Maintain communications, documents and records related to the Branch Office.
- Receive and forward incoming emails to respective Departments/employees and maintain copies of the same
- Upon request, support Agile’s departments to fulfill their functions in the branch territory.
- Prepare and maintain records of respective activities as per the responsibility of Office Administrator.
- Handle Travel arrangement (Visa issuance- Flight Tickets- Hotel bookings)
- Respect and obey company rules, policies and procedures.
Job Requirements
- A Bachelor Degree is required.
- 2 to 5 years of experience in the above competences.
- Should have good verbal and written communication skills in English.
- Good co-ordination skills and ability to operate comfortably in high stress situations.
