Job Details
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Job Description
- Act as Project Coordinators, work on budgets, presentations, communication, involved in all IT projects and manages its status and stakeholders.
- Performs a variety of administrative and executive support tasks which may be highly confidential and sensitive.
- Coordinates office management activities for the executive or commission.
- Researches compile, assimilates, and prepares confidential and sensitive documents and briefs the executive regarding contents. Reads and screens incoming correspondence and reports, make a preliminary assessment of the importance of materials and organizes documents, handles some matters personally, and forwards appropriate materials to the executive and staff.
- Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the executive accordingly. Makes referrals to appropriate executive staff or provides requested information.
- Informs government officials and others of the position of the executive on issues.
- Composes letters and memorandum in response to incoming mail or calls. As a liaison between the executive and subordinates or others, exchanges information; transmits directives, instructions, and assignments; and follows up on the status of assignments.
- Updates executive/commission on the status of issues before scheduled meetings.
- Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings as required.
- Plans and coordinates arrangements for professional conferences Reviews, proofreads, and edits documents prepared for the executive’s signature.
- Takes and transcribes dictation on technical and confidential matters from the executive or commission member(s) as required.
- Coordinates and facilitates the executive's or commission's calendar to arrange appointments, meetings, and conferences.
- Recommends actions to be taken on office expenditures such as equipment and supply needs. May assist in the preparation of the office budget.
- Attends meetings as executive's or commission's representative; reports on proceedings.
- Compiles and maintains records, statistical information, and reports.
- Participates in and may coordinate committees or task forces, as assigned.
- Establishes and maintains various filing and records management systems.
- Handle domestic and foreign travel arrangements, prepares itineraries, prepares and compiles travel vouchers, and maintains all travel records.
- Any additional tasks that might be necessary for easier workflow, within the main frame of the job’s specialty.
Job Requirements
- Any relevant bachelor’s degree in this field.
- At least 1-3 years of experience in the field.
- IT Knowledge is preferred.
