Administrative Assistant

• Answers and book all inbound calls from landline and mobile.
• Coordinate demo’s dates and names between the sales department and PS department.
• Contact point for all PS members.
• Reserve hotels for the consultants.
• Coordinate and arrange meetings for the PS department (Date, Time and needed resources) and reserve the meeting room for the internal meetings.
• Coordinate and manage devices used with PS department and record them including when, whom and device information to be up to date so we can follow any missed device
• Follow up assigned issues from PM and PS Manager and HR-Department to another party.
• Reserve trip tickets for PMs and Consultants.
• Prepare the PO`s for the PS department and sign it from PS department Manager then submit it to the GM admin office to be signed.
• Push notification to all PS
• Handles all admin issues requested by Admin Supervisor & PS Manager.
• Responsible for filing all work orders and maintain excellent filing system
• Updating summary report with purchased, consumed & remaining balance), and send notifications to all concerned parties (PS Manager, MD, PMs, Admin supervisor & client care)

Reports:

• Attendance sheet: keep their schedule updated with appointments; deliver the attendance sheet to the HR department on the 27th of every month for the payroll.
• Overtime sheets: Send the overtime for HR Department after revising it and make sure it is totally correct, accompanied by approved work orders or customer approval
• PS Report: Make the PS report with the timesheet after checking it and correcting the mistakes then send it to GM, PS Manager and PMs, this should be delivered max by 5th of the month
• Transportation report: this should be done according to BI policy and be submitted to the finance department, this should be delivered max by 10th of the month