Team Assistant
Zamalek, CairoPosted 5 years ago66Applicants for1 open position
- 17Viewed
- 2In Consideration
- 0Not Selected
Job Details
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Job Description
- Manage incoming and outgoing telephone communication responding to routine and non-routine inquiries, directing calls to relevant team members and ensuring efficient follow up when needed
- Manage incoming and outgoing post mail and fax correspondences ensuring that all they are delivered to the relevant personnel within the required time frame in addition to allocating costs to the different projects/cost centres
- Receive and greet guests in a professional and hospitable manner ensuring all hospitality arrangements are being handled
- Support team members in scheduling internal and external meetings and appointments as needed ensuring the optimum use of all internal meeting rooms
- Develop MoM (Minutes of Meeting) of the company's staff meeting, retreats and distributing it to personnel
- Manage (add, update) Contacts Database ensuring that all relevant contacts are included in the database
- Receive and handle all travel arrangement requests from all team members
- Receive all requests for daily errands ensuring that all errands are conducted on time and in an cost efficient manner
- Handle outgoing mailing campaigns (email and post mail) for different occasions which may include but not limited to company's Newsletter, Seasons’ Greetings, event invitations, the Buzz etc.
- Manage all regular IT maintenance activities
- Ensure regular office maintenance visits (such as air condition, plants etc,,) take place on time with the required quality level
- Support personnel in tasks related to internal and external projects (such as Typing of English and Arabic documents, PowerPoint presentations, Data entry, Events preparation, Ushering, Proof-reading and editing of documents, Translation)
- Support the Marketing Communications Department in department related activities (such as media monitoring, regular client reporting)
- Support in company recruitment activities by posting vacancies on relevant channels, receiving CVs, sending acknowledgement of receipt emails and saving CVs to relevant locations and scheduling candidates for interviews
- Monitor the inventory level of all stationary, kitchen and cleaning items (such as computer storage media, Xerox paper, printer cartridges, fax ink, kitchen and bathroom supplies and office stationary)
- Procure items from authorized suppliers including issuing the Purchase Order, receipt of supplies, approval of invoice)
- Maintain filing system
- Undertake tasks as assigned
Job Requirements
- University degree in Business Administration/Economics
- 0-3 years of experience in office administration, support activities in international and/or private sector organizations
- Able to professionally use Microsoft office applications (Word, Excel, PowerPoint, Visio)
- Able to develop professional documents and presentations
- Able to handle multiple activities
- Able to work well within a team
- Able to develop and maintain relationships with different stakeholders
- Able to thoroughly research topics and issues
- Perfect command of spoken and written English and Arabic
- English and Arabic typing skills with an average typing speed of 40 words per minute
- Fluent English language is a Must