Office Manager

Freelance Recruiter - Zamalek, Cairo

194
Applicants for
1 open position
64
Seen
3
Shortlisted
3
Rejected
Experience Needed:
5 to 8 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Confidential
Languages:
English
Vacancies:
1 open position
Gender:
Females Only
About the Job
  • Manage the maintenance and updates of the company's website
  • Develop and maintain professional relations with all suppliers and providers
  • Support in proposals compilation for business development
  • Contribute to the improvement of company operational and administrative systems
  • Support Projects Managers and Officers in tasks related to internal and external projects, including but not limited to events logistics and preparation
  • Ensure that all company's subscriptions and memberships are properly renewed on time, this includes but not limited to magazines, associations, ISP, newspapers
  • Handling the admin part of induction process for new hires in collaboration with HR Manager.
  • Manage office administration yearly budget
  • Organizing company events and conferences
  • Assisting the organization’s HR function by keeping personnel records up to date, arranging interviews..etc.
  • Handle all travel arrangements for team members
  • Manage all regular IT maintenance activities
  • Ensure regular office maintenance visits (such as air condition, plants etc,,) take place on time with the required quality level.
  • Monitor the inventory level of all stationary, kitchen and cleaning items (such as computer storage media, Xerox paper, printer cartridges, fax ink, kitchen and bathroom supplies and office stationary)
  • Handle the Procurement of office needs according to approved budget. (Including issuing the Purchase Order, receipt and inspect of supplies, approval of invoice.)
  • Participate in internal initiatives
  • Managing the Admin Assistant
Job Requirements
  • University degree in Business Administration/Economics
  • Experience in an administrative role
  • Good interpersonal and time management skills
  • Proven experience as an Office manager, Front office manager or Administrative assistant
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • 5 to 8 years of experience in office administration, support activities in international and/or private sector organizations
  • Fluent English language