Job Details
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Job Description
General Purpose:
- To keep accurate records for all the daily transactions whilst performing the Income audit function & accounting for all cash collections of the Hotel in accordance with the policies and procedures.
NATURE & SCOPE:
Essential Duties & Tasks:
Income Audit
- Prepare daily sales report for hotel before 10.00AM & circulate among HODs and the owners.
- Run the day end and generate required reports by each departments/outlets.
- To audit all revenue transactions for accuracy.
- To audit all revenue transactions and confirm techniques and methods used to conform to local standards and meet the policies and procedures.
- Ensure all revenue transactions recorded are consistent and are performed according to the Hotel standard procedure.
- Prepare and issue management reports, daily, weekly, monthly, as and when required.
- Compare income data and post General Cashier’s report consistently, and update the General Ledger.
- Submit all daily reports, refunds, paid-outs, no show and any other requested report to the management review and sign off.
- Review Foreign Exchange rates on daily basis & update in the system
- Ensure daily reconciliation of credit cards & posting to the system.
- Reconcile the unearned income and balance the cash with the general cashier report and accounts payable.
- Conduct float counting of all hotel fund holders on regular basis and prepare a monthly float count summary.
- Advice the department heads on their revenue status and their rebates especially when they are exceeding above norms.
- Ensure that the rebates and miscellaneous charges have proper backups and authorizations.
- Review all rates regularly, update them in the system & ensure the accuracy.
- Review & Audit all discounts given by F&B & other departments.
- Review the POS system on regular basis. Suggest necessary amendments to the system.
Job Requirements
CASHIERING
- To collect and count with a witness, the entire content of cashier’s on a daily basis.
- To record all amounts received in the Cashier Daily Report.
- To be responsible for the Cash Receipt Book.
- To issue official receipts for cash received daily.
- To prepare and record transaction of cash in the Cash Receipt Book.
- To prepare and check the daily bank deposit.
- To verify all the deposits are realised into bank account on regular basis.
- To keep in safe custody all cash received.
- To supervise and control reception staff to discharge their duties in an effective and efficient manner.
- To maintain updated register of cash float.
- To act as a petty cash disbursing agent.
- To make cash payments after reviewing the petty cash payment request form subject to approval and satisfactory verification of supporting documentation provided as backup.
- To maintain a register of petty cash advances and regular follow up to ensure petty cash advances are settled within reasonable period.
- To ensure cash floats are maintained at optimum level to meet business requirements.
- To maintain all in-house fund at operational level.
- To reimburse reception for petty cash payments and foreign currency conversion transactions upon approval from the Finance management.
- To prepare a petty cash reimbursement on regular basis.
- To reconcile cash clearance account on monthly basis.
Accounting
- To coordinate and conduct balance sheet reconciliations on monthly basis.
- Assist the chief Accountant on preparation of financial reports and management information.
- Assist the chief Accountant on Yearly and Interim Audits.
- To maintain proper filing and adhere to the record retention schedule as per policy and procedures.
- To bring matters of importance to the management attention immediately.
- Perform other related duties as required.
Key Competencies:
- Verbal and written communication skills
- Professional personal presentation
- Customer service orientation
- Organizing and planning
- Initiative
- Reliability
- Able to work under pressure and in shift duty
Experience:
- Minimum 3 years of working experience as a cashier will be an added advantage
