Senior HR & Admin Officer

HR Responsibilities

• Organize and Maintain Personnel Records
• Update internal databases (e.g. record sick or maternity leave)
• Prepare HR documents, like employment contractsand new hire guides
• Revise company policies
• Liaise with external partners, like insurance vendors, and ensure legal compliance
• Create regular reports and presentations on HR metrics (e.g. turnover rates)
• Answer employees queries about HR-related issues

Recruitment:

• Maintain a database of budgeted positions current status, number of vacant positions and work towards providing suitable manpower for vacant positions.
• Get directions from the Manager about the new positions, contribute actively in planning the recruitment cycle of such new requirements and implement them.
• Completely responsible for recruiting all the company positions for all levels.
• Maintain the personal files of the positions mentioned above at district level and update them regularly.

On boarding and Induction:

• Responsible for planning and ensuring systematic induction for all new employees of the designations.
• Ensure that induction plan is signed off and filed in the personal file of all employees.

Attendance and Leave management:

• Track the attendance of all staff day wise in provided excel format as per organization requirement and communication.
• Track leave database, eligibility, availed and closing balances of leaves for the district in excel format.
• Provide this information on monthly basis to the Manager for payroll input.

Salary Processing / Payroll

• Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll.
• Ensure that salary slips are distributed to all staff of the region.

Employee data

• Maintain the complete data base of all employees in payroll in specified excel sheet and update them regularly with any changes
• Create a channel of communication with operations to ensure that this information is available with HR precisely.
• Maintain and update the organograms for the district along with the master data of employees.

Performance Management

• Track Probation reviews with timelines and ensure outcomes are communicated formally through letters.
• Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.
• Ensure that contract renewals are done in a timely manner.

Employee Separation

• Ensure resignation letters are received for employees who intend to leave.
• Conduct exit interviews in specified formats and share with Manager HR & admin on a monthly basis.
• Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline.
• Data Management Maintain the HR files such as employee personal files, recruitment file, PF related documents at the district level General
• Be the central person for all HR and Admin related communication for the district.
• Visit and participate in the block level review meetings twice in a month.
• Handle employee grievances formally and informally, forward them to concerned department and follow up for resolution.
• Play the role of Employee champion by knowing and counseling their employees as and when required.

Admin Responsibilities

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Submit and