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Administration Secretary

Reap Solutions
New Cairo, Cairo
Posted 4 years ago
128Applicants for1 open position
  • 40Viewed
  • 0In Consideration
  • 0Not Selected
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Job Details

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Job Description

  • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  • Greet visitors and determine whether they should be given access to specific individuals in the CEO & Chairman’s office
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Perform general office duties such as ordering supplies, maintaining records management systems.
  • Prepare agendas and make arrangements for committee, board, and other meetings.
  • Make travel arrangements for executives.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
  • Attend meetings in order to record minutes.
  • Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
  • Manage and maintain CEO & Chairman schedules.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing and spreadsheet regarding the office duties.
  • Follow up on tasks with other departments or external parties and provide what’s needed according to the deadline set for it.
  • Archive all documentation will be needed in the future and marked as important according to the archiving system established by the department.

Job Requirements

  • Females only
  • Flexibility and adaptability
  • The ability to be proactive and take the initiative
  • Presentable
  • Familiarity with basic research methods and reporting techniques
  • Integrity and confidentiality
  • Proficient in MS Office and “back-office” software (e.g. ERP)
  • Outstanding communication and negotiation abilities
  • Excellent organizational and time-management skills
  • Knowledge of office management systems and procedures
  • Bachelor Degree
  • Good oral and written communication skills
  • Tact and diplomacy
  • Fluent in English
  • Attention to detail and problem-solving skills
  • University Graduate - preferably with a background in PR, marketing, travel, social sciences, liberal arts.
  • Professional appearance

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