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Job Description
- Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
- Greet visitors and determine whether they should be given access to specific individuals in the CEO & Chairman’s office
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Perform general office duties such as ordering supplies, maintaining records management systems.
- Prepare agendas and make arrangements for committee, board, and other meetings.
- Make travel arrangements for executives.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
- Attend meetings in order to record minutes.
- Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
- Manage and maintain CEO & Chairman schedules.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing and spreadsheet regarding the office duties.
- Follow up on tasks with other departments or external parties and provide what’s needed according to the deadline set for it.
- Archive all documentation will be needed in the future and marked as important according to the archiving system established by the department.
Job Requirements
- Females only
- Flexibility and adaptability
- The ability to be proactive and take the initiative
- Presentable
- Familiarity with basic research methods and reporting techniques
- Integrity and confidentiality
- Proficient in MS Office and “back-office” software (e.g. ERP)
- Outstanding communication and negotiation abilities
- Excellent organizational and time-management skills
- Knowledge of office management systems and procedures
- Bachelor Degree
- Good oral and written communication skills
- Tact and diplomacy
- Fluent in English
- Attention to detail and problem-solving skills
- University Graduate - preferably with a background in PR, marketing, travel, social sciences, liberal arts.
- Professional appearance