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Job Description
- We are looking for an Office manager to organize and coordinate administration duties and office procedures.
- Your role is to handle recruitment process and create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
- Serve as the point person for office manager duties including:
- Mailing
- Supplies
- Equipment
- Bills
- Errands
- Shopping
- Schedule meetings and appointments.
- Organize the office layout and order stationery and equipment.
- Maintain the office condition and arrange necessary repairs.
- Maintain office policies as necessary.
- Organize office operations and procedures.
- Coordinate with IT department on all office equipment.
- Ensure that all items are invoiced and paid on time.
- Handle recruitment process (Search cvs, Make interviews)and Assist in the on-boarding process for new hires.
- Manage contract and price negotiations with office vendors, service providers and office lease.
- Manage office G&A budget, ensure accurate and timely reporting.
- Provide general support to visitors.
- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements).
- Liaise with facility management vendors, including cleaning, catering and security services.
Job Requirements
- Proven experience as an Office manager, Front office manager or Administrative assistant
- Have a good experience in human resources.
- Handling with all departments of the company
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. printers).
- Familiarity with email scheduling tools, like Email Scheduler.
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills .
- A creative mind with an ability to suggest improvements.
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
- Fluent in English , good looking (females are preferred).
- Experience in real estate.
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