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Job Description
- Maintains office services by organizing office operations and procedures.
- Controlling correspondence and Designing filing systems.
- Meeting and greeting visitors at all levels of seniority
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Completes operational requirements by scheduling and assigning employees; following up on work results.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Organizing the office layout and maintaining supplies of stationery and equipment.
- Maintaining the condition of the office and arranging for necessary repairs.
- Writing reports for senior management and delivering presentations.
- Managing office budgets.
- Attending meetings with senior management.
- Coordinates calendar, travel, meeting, and schedule arrangements for the management, staff, business partners, and customers. Includes initiating contact and securing appointments, equipment, and facilities as appropriate.
- Works closely with other team members to assure preparation for meetings, presentations or other engagements.
- Administrative and functional activities include but are not limited to:
- oTaking phone calls and Liaising with clients, suppliers and other staff
- Maintaining personal and business files.
- Corporate record keeping for multiple entities.
- Supporting marketing and strategic planning activities.
- Note taking & creating documentation.
- Filing, storage & retrieval of business and personal activities.
- Prepares and sends business and private correspondence.
- Carries out responsibilities with professionalism, respect for others, in accordance with the organization’s policies and applicable laws.
Job Requirements
- FEMALES ONLY
- Presentable ( PERSONAL PHOTO REQUIRED)
- High Communication Skills
- Able to work through teamwork and in an active environment
- Able to travel on frequent basis
- Fluent English is a must - with good standard of Arabic Language
- Flexible working hours with Full Time availability
- Experience in same field not less than 6 years.
- Solid written and verbal communication skills.
- Proficiency in Microsoft Office Suite, Email software,
- PRESENTABLE with Professional attitude
- Attention to details, Professionalism.