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Job Description
- Assume role of primary point of contact between the executives and internal/external clients
- Arrange meetings and appointments and provide reminders as needed; maintain master corporate calendar of all conferences, all-hands events, holidays, and vacations
- Handle requests, feedback, and queries quickly and professionally
- Arrange executive travel, hotel arrangements as needed
- Take dictation and meeting minutes, accurately enter notes and distribute
- Monitor office supply levels; reorder when appropriate
- Maintain strong relationships with vendors and keep price data in order to get best pricing on supplies and services
- Produce professional quality reports, presentations and briefs
- Develop and carry out an efficient documentation and filing system for both paper and electronic records
- Delegate tasks as appropriate to other members of the team
Job Requirements
- Minimum 3 years’ experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
- Experience in customer service
- Full knowledge of office management systems and procedures
- Proficiency in English (ENGLISH Language school graduate a MUST)
- Exemplary planning and time management skills
- Ability to stay calm and on-task in high-stress situations
- Current in today’s office technology, and computer software including Excellent MS Office
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion with personal and confidential information
- Second language is a plus
