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Office Manager-CEO Assistant

Disty for Import and Export
Heliopolis, Cairo
Posted 5 years ago
257Applicants for1 open position
  • 61Viewed
  • 0In Consideration
  • 0Not Selected
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Job Details

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Job Description

  • Manage, coordinate and maintain a calendar of CEO including appointments and meetings.
  • Responsible for organizing of internal and external meetings on behalf of the CEO ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
  • Provide executive and administrative support to the CEO.
  • Responsible for organizing CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling and completing expenses.
  • Monitor and respond to incoming communications (including complaints) to CEO’s office including phone calls, emails, and walk-ins, ensuring correct department distribution.
  • Secretarial support for meetings as and when required by the CEO, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting.
  • Drafting and writing high-quality reports and presentations, as required by the CEO.

Job Requirements

  • Education: University degree or diploma relating to the field, preferred but not essential
  • Experience: Minimum 3 years’ experience as Personal Assistant, Office Manager or similar role
  • Competencies: Organizational, planning and multi-tasking skills
  • Communication skills
  • Information gathering and information monitoring skills
  • Problem analysis and problem-solving skills
  • Judgment and decision-making ability
  • Initiative
  • Professionalism and confidentiality
  • Attention to detail and accuracy • Flexibility
  • Essential Attributes: Calm character, able to prioritize and ensure smooth execution of tasks
  • Fluency in English – spoken and written
  • Females Only

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